Professional Email Endings: Best Regards And More
When it comes to sending professional emails, it’s important to make a good impression and leave a lasting impact. One way to do this is by using appropriate email endings that reflect your professionalism and convey your appreciation for the recipient. In this post, we’ll explore some of the best email endings you can use to sign off your emails with style and grace.
1. Best Regards
Best regards is a classic email ending that is both professional and courteous. It’s a great way to show that you respect the recipient and value your relationship with them. Best regards can be used in both formal and informal emails, and it’s appropriate for any type of business or personal correspondence.
How to Use Best Regards
To use best regards, simply type it at the end of your email, followed by your name. For example:
Best regards,
John Smith
You can also use variations of best regards, such as:
- Kind regards
- Warm regards
- Best wishes
- Yours sincerely
- Sincerely yours
These variations can add a personal touch to your email and make it more memorable.
2. Thank You
Thank you is another popular email ending that can show your appreciation for the recipient’s time and effort. It’s particularly useful when you’re requesting something from the recipient, such as information or assistance. Thank you can be used in both formal and informal emails, and it’s appropriate for any type of business or personal correspondence.
How to Use Thank You
To use thank you, simply type it at the end of your email, followed by your name. For example:
Thank you,
Jane Doe
You can also use variations of thank you, such as:
- Thanks
- Many thanks
- Thanks again
- Thank you in advance
These variations can convey different levels of gratitude and sincerity.
3. Kindly
Kindly is a polite email ending that can show your respect and consideration for the recipient. It’s particularly useful when you’re making a request or asking for a favor. Kindly can be used in both formal and informal emails, and it’s appropriate for any type of business or personal correspondence.
How to Use Kindly
To use kindly, simply type it at the end of your email, followed by your name. For example:
Kindly,
Robert Johnson
You can also use variations of kindly, such as:
- With kind regards
- With warmest regards
- Very kindly
- Most kindly
These variations can add a personal touch to your email and make it more engaging.
4. Respectfully
Respectfully is a formal email ending that can show your deference and esteem for the recipient. It’s particularly useful when you’re addressing someone in a position of authority or seniority. Respectfully can be used in both business and government correspondence, as well as in personal letters and emails.
How to Use Respectfully
To use respectfully, simply type it at the end of your email, followed by your name and title. For example:
Respectfully,
James Williams,
Director of Operations
You can also use variations of respectfully, such as:
- Most respectfully
- With the utmost respect
- Yours respectfully
- Respectfully submitted
These variations can add formality and gravitas to your email and show your respect for the recipient.
5. Cheers
Cheers is an informal email ending that can show your friendliness and informality. It’s particularly useful when you’re emailing someone you know well or have a casual relationship with. Cheers can be used in both personal and business emails, but it’s more common in the UK and Australia than in the US.
How to Use Cheers
To use cheers, simply type it at the end of your email, followed by your name. For example:
Cheers,
Samantha Lee
You can also use variations of cheers, such as:
- Best
- Take care
- Have a good one
- Catch you later
These variations can add a personal touch to your email and make it feel more like a conversation than a formal correspondence.
Conclusion
Choosing the right email ending can make a big difference in how your email is received and perceived. Whether you’re using a classic email ending like best regards or a more informal one like cheers, make sure it reflects your personality and the tone of your email. Experiment with different email endings and find the ones that work best for you and your recipients.
FAQs
Q: Can I use different email endings for different types of emails?
A: Yes, you can use different email endings depending on the type of email you’re sending and the relationship you have with the recipient. For example, you might use a more formal email ending for a job application or a business proposal, and a more informal one for a personal email to a friend or family member.
Q: Should I always sign off with my name?
A: Yes, it’s important to sign off your email with your name, especially if you’re emailing someone for the first time or if you’re corresponding with someone in a professional context. Your name helps the recipient identify who the email is from and can add a personal touch to your correspondence.
Q: Can I use emojis in my email endings?
A: It depends on the context and the relationship you have with the recipient. Emojis can add a playful or lighthearted touch to your email, but they can also be seen as unprofessional or inappropriate in certain situations. Use your judgment and consider the recipient’s preferences before using emojis in your email endings.
Q: How do I know which email ending to use?
A: The best way to know which email ending to use is to consider your relationship with the recipient, the tone of your email, and the context of your correspondence. If you’re not sure which email ending to use, go with a classic one like best regards or thank you, as these are always appropriate and professional.