Cover Letters

Block Format Cover Letter Template: A Professional Choice

block format business letter template letters free Business letter

When it comes to job applications, your cover letter is as important as your resume. A well-crafted cover letter can make the difference between landing an interview or getting rejected. One popular format for cover letters is the block format, which is a professional and straightforward choice for job seekers. In this post, we’ll take a closer look at the block format cover letter, its advantages, and how to write one that stands out.

What is a block format cover letter?

The block format cover letter is a type of business letter that uses a block-like structure and no indentation. All the elements of the letter, including the date, recipient’s address, salutation, body paragraphs, closing, and signature, are aligned to the left margin. This format is easy to read and organize, making it a popular choice for formal communication.

Advantages of using a block format cover letter

Professional appearance

The block format cover letter has a clean and professional look that conveys your seriousness and attention to detail. It is suitable for a wide range of industries and job levels, from entry-level to executive positions.

Easy to read and scan

The block format cover letter’s structure makes it easy to read and scan, which is crucial when recruiters and hiring managers receive hundreds of applications. By using clear headings, bullet points, and short paragraphs, you can highlight your relevant skills and experiences and make a strong impression.


The block format cover letter is flexible and can be customized to fit your needs. You can adjust the length, tone, and content to match the job description and company culture. Moreover, you can add your personal touch by using a customized letterhead, font, or color scheme.

How to write a block format cover letter


Start with your name, address, phone number, email address, and the current date. Then skip a line and add the recipient’s name, title, company name, and address. Use a formal salutation such as “Dear Mr./Ms./Dr./Prof. Last Name.”


The first paragraph should grab the reader’s attention and explain why you’re writing. State the position you’re applying for and how you found out about it. If you have a mutual contact or referral, mention it here. Also, highlight your relevant qualifications and achievements briefly. For example:

“I am excited to apply for the Marketing Manager position at XYZ Company, as advertised on LinkedIn. With my five years of experience in digital marketing and my proven track record of increasing website traffic by 50%, I believe I am a strong candidate for this role.”

Body paragraphs

The next paragraphs should provide more details about your qualifications and how they match the job requirements. Use specific examples and metrics to demonstrate your skills and accomplishments. Also, show your knowledge of the company and industry and explain why you’re a good fit. For example:

“At ABC Company, I led a successful social media campaign that generated 10,000 new followers and increased sales by 20%. I believe my expertise in social media strategy and analytics can help XYZ Company achieve its marketing goals. Moreover, I am impressed by XYZ Company’s innovative approach to product design and its commitment to sustainability, which aligns with my values.”


The final paragraph should summarize your interest in the position and your enthusiasm for the company. Also, request an interview or follow-up and provide your contact information. Use a courteous and professional tone and thank the reader for their time. For example:

“Thank you for considering my application. I am eager to discuss my qualifications further and learn more about the Marketing Manager role at XYZ Company. Please don’t hesitate to contact me at your convenience. I look forward to hearing from you soon.”


What is the difference between a block format and a modified block format?

The block format and the modified block format are both common types of business letters. The main difference is that in the modified block format, the sender’s address, date, and closing are aligned to the right margin, while the rest of the letter is aligned to the left. The modified block format is less formal and more personal than the block format.

Should I include my photo in the block format cover letter?

No, you should not include your photo in the block format cover letter. It is not customary in the US and may be seen as unprofessional or discriminatory.

How long should the block format cover letter be?

The block format cover letter should be one page or less. It should be concise and focused on your most relevant qualifications and achievements.

What font should I use for the block format cover letter?

You should use a professional and legible font such as Times New Roman, Arial, or Calibri. The font size should be 10-12 points.

Can I use bullet points in the block format cover letter?

Yes, you can use bullet points to highlight your key qualifications and achievements. However, use them sparingly and make sure they are aligned with the rest of the letter.

How do I address the cover letter if I don’t know the recipient’s name?

If you don’t know the recipient’s name, you can use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, it’s best to do some research and find out the name of the person who will receive the letter.

Should I send the block format cover letter as a PDF or Word document?

You should send the block format cover letter as a PDF document, unless the job posting specifies otherwise. PDFs preserve the formatting and ensure that the letter looks the same on different devices and platforms.

What should I do after I send the block format cover letter?

You should follow up with the employer after a week or two to check the status of your application and express your continued interest. Also, prepare for the interview if you’re invited and research the company and the industry.


The block format cover letter is a professional and effective way to showcase your qualifications and stand out from the competition. By following the tips and examples in this post, you can write a compelling cover letter that impresses the employer and gets you closer to your dream job.

Sarah Thompson is a career development expert with a passion for helping individuals achieve their professional goals. With over a decade of experience in the field, Sarah specializes in providing practical advice and guidance on job search strategies, cover letters, resumes, and interview techniques. She believes in empowering job seekers with the knowledge and tools necessary to navigate the competitive job market successfully.

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