Job Interview Cancellation: Guidelines And Examples

Cancelling a job interview can be a difficult decision to make. Whether it’s due to unforeseen circumstances or a change in priorities, it’s important to handle the situation professionally and respectfully. In this post, we’ll discuss the guidelines and examples of how to cancel a job interview effectively.

Guidelines for Cancelling a Job Interview

1. Notify the Employer as Soon as Possible

If you need to cancel a job interview, it’s important to notify the employer as soon as possible. This shows respect for their time and gives them the opportunity to make other arrangements. Contact them via phone or email and explain the situation clearly and politely.

2. Give a Valid Reason

When cancelling a job interview, it’s important to give a valid reason for doing so. This could be due to illness, a family emergency, or a change in personal circumstances. Be honest and upfront with the employer, and provide as much detail as necessary.

3. Apologize for the Inconvenience

Cancelling a job interview can cause inconvenience for the employer, so it’s important to apologize for any inconvenience caused. Express your regret for having to cancel, and assure the employer that you’re still interested in the position.

4. Offer to Reschedule

If possible, offer to reschedule the job interview for a later date. This shows the employer that you’re still interested in the position, and that you value their time and effort. Be flexible with your availability and suggest alternative dates and times.

5. Thank the Employer

Thank the employer for their time and consideration, and for the opportunity to interview for the position. This shows professionalism and gratitude, and leaves a positive impression.

Examples of How to Cancel a Job Interview

Example 1

Dear [Employer’s Name],

I would like to express my sincere apologies for having to cancel our scheduled job interview. Unfortunately, I have experienced a family emergency that requires my immediate attention. I understand that this may cause inconvenience for you, and I regret any inconvenience caused.

However, I remain interested in the position, and I hope to have the opportunity to reschedule the interview for a later date. I am available to discuss alternative dates and times that work for you.

Thank you for your understanding and consideration. I appreciate your time and effort, and I look forward to hearing from you soon.

Sincerely,

[Your Name]

Example 2

Dear [Employer’s Name],

I regret to inform you that I must cancel our scheduled job interview due to unforeseen circumstances. I have accepted another job offer that aligns better with my career goals and priorities, and I feel it is best to withdraw my application for the position at your company.

I apologize for any inconvenience this may cause, and I thank you for your time and consideration. It was a pleasure to learn about your company and the opportunities that you offer, and I wish you all the best in your search for the right candidate.

Thank you again for your understanding.

Sincerely,

[Your Name]

Conclusion

Cancelling a job interview is never an easy decision to make, but it’s important to handle the situation professionally and respectfully. By following these guidelines and examples, you can cancel a job interview effectively and maintain a positive relationship with the employer.

FAQs

Q: When should I notify the employer that I need to cancel a job interview?

A: You should notify the employer as soon as possible, preferably at least 24 hours in advance. This shows respect for their time and gives them the opportunity to make other arrangements.

Q: What kind of reason should I give for cancelling a job interview?

A: You should give a valid reason for cancelling a job interview, such as illness, a family emergency, or a change in personal circumstances. Be honest and upfront with the employer, and provide as much detail as necessary.

Q: Should I offer to reschedule the job interview?

A: If possible, you should offer to reschedule the job interview for a later date. This shows the employer that you’re still interested in the position, and that you value their time and effort. Be flexible with your availability and suggest alternative dates and times.