Job Transitions

Crafting A Polite Two-Week Notice Templates & Tips

Two Weeks Notice Example Template Google Docs, Word

Leaving a job can be a difficult decision, but once you have made the choice to move on, it’s important to leave on a positive note. Giving a two-week notice is not only the professional thing to do, but it can also help maintain a good relationship with your employer and colleagues. However, crafting a polite two-week notice can be tricky. Here are some templates and tips to help you make a graceful exit from your job.

Why Giving Two-Week Notice Matters

Before we dive into the templates and tips, let’s first understand why giving a two-week notice matters. Here are some reasons:

  1. It shows respect for your employer and colleagues.
  2. It gives your employer time to find a replacement or redistribute your workload.
  3. It maintains a positive relationship and opens the door for future opportunities.
  4. It’s a professional and courteous thing to do.

Template for Polite Two-Week Notice

Here’s a template you can use as a guide for writing your own polite two-week notice:

Dear [Manager’s Name],

I wanted to let you know that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day will be [Date].

I want to thank you and the team for the opportunities and experiences I have gained while working here. I am grateful for the support and guidance you have provided me throughout my time at the company.

During the next two weeks, I will do everything I can to ensure a smooth transition. Please let me know if there is anything specific I can do to assist in the process.

Thank you again for everything. I wish the company and the team continued success.


[Your Name]

Tips for Writing a Polite Two-Week Notice

1. Keep it brief and to the point

Your two-week notice should be concise and to the point. Keep it brief and avoid going into too much detail about your reasons for leaving or your future plans.

2. Express gratitude

Express your gratitude for the opportunities and experiences you have gained while working at the company. Thank your manager and colleagues for their support and guidance.

3. Offer to assist with the transition process

Show your commitment to making the transition process as smooth as possible by offering to assist in any way you can during the next two weeks. This can include training a replacement or completing any outstanding tasks.

4. Remain professional

Regardless of your reasons for leaving, it’s important to remain professional in your two-week notice. Avoid criticizing the company or your colleagues and focus on positive aspects of your experience.

5. Follow up with a thank-you note

After your last day, consider sending a thank-you note to your manager and colleagues to express your appreciation for their support during your time at the company.


What should I do if my employer asks me to leave immediately after giving my two-week notice?

If your employer asks you to leave immediately after giving your two-week notice, it’s important to remain professional and respectful. Ask for clarification on the company’s policies regarding notice periods and try to negotiate a compromise if possible. If you are asked to leave immediately, make sure to collect any personal belongings and say goodbye to your colleagues before leaving.

Is it okay to give less than two weeks’ notice?

While giving two weeks’ notice is the standard practice, there may be circumstances where it’s not possible. If you need to leave earlier than two weeks, try to give as much notice as possible and offer to assist with the transition process in any way you can.

Can I use a template for my two-week notice?

Using a template can be a helpful guide for writing your two-week notice. However, make sure to personalize the template and tailor it to your specific situation. Avoid using a generic template without making any changes.

What if I don’t want to work during the two-week notice period?

If you don’t want to work during the two-week notice period, it’s important to discuss this with your employer and come to a mutual agreement. Keep in mind that it’s generally expected that you work during the notice period, unless your employment contract states otherwise.

Can I rescind my two-week notice?

In some cases, it may be possible to rescind your two-week notice. However, it’s important to consider the potential impact on your professional reputation and relationship with your employer. Before making a decision, speak with your employer and discuss your options.


Giving a polite two-week notice is an important step in leaving your job on a positive note. By following these templates and tips, you can ensure a smooth and professional transition. Remember to express gratitude, remain professional, and offer to assist with the transition process. Good luck with your future endeavors!

James Anderson is a seasoned career transition coach and skills development specialist. With a background in human resources and talent acquisition, James possesses a deep understanding of the challenges individuals face when changing careers. He offers valuable insights and strategies to help individuals navigate career transitions, acquire new skills, and pursue fulfilling opportunities. James is dedicated to assisting individuals in finding their true passion and maximizing their professional potential.

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