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Crafting And Sending Job Inquiry Emails: Sample Included

20+ Email Writing Format Samples PDF Examples

Are you tired of sending out countless job applications and never hearing back from employers? One of the most effective ways to increase your chances of getting noticed and landing an interview is by sending a well-crafted job inquiry email. Not only does it show initiative and interest in the company, but it also gives you the opportunity to showcase your skills and qualifications. In this post, we’ll provide you with a guide on how to craft and send job inquiry emails, including a sample email to help you get started.

1. Research the Company

Before you start drafting your job inquiry email, it’s important to do some research on the company you’re interested in. This includes learning about their mission, values, products or services, and any recent news or accomplishments. This information will help you tailor your email to the company’s needs and show that you’ve done your homework.


  • Visit the company’s website and read their About Us page.
  • Check out their social media pages to see what they’re posting about.
  • Look for recent news articles or press releases about the company.

2. Find the Right Contact

The next step is to find the right person to send your job inquiry email to. This could be the hiring manager, recruiter, or someone in the department you’re interested in. Look for their contact information on the company’s website or LinkedIn profile. If you can’t find their email address, try reaching out to someone else at the company to ask for a referral.


  • Use LinkedIn to search for employees at the company and see if you have any connections in common.
  • Check the company’s career page to see if they list the contact information for the hiring manager or recruiter.
  • Use email lookup tools like or VoilaNorbert to find email addresses.

3. Craft Your Email

Now that you have your research and the right contact, it’s time to craft your job inquiry email. Keep in mind that your email should be concise, professional, and tailored to the company’s needs. Here’s a sample email to help you get started:

Subject: Marketing Manager Position Inquiry
To: Jane Doe, Marketing Director
Dear Jane,
Introduction: My name is John Smith, and I’m writing to express my interest in the Marketing Manager position at XYZ Company. I came across your company while researching top employers in the industry and was impressed by your innovative products and commitment to customer satisfaction.
Skills and Qualifications: As a marketing professional with 5 years of experience in the industry, I have a proven track record of developing and executing successful marketing campaigns that increase brand awareness and drive revenue growth. I am skilled in market research, social media management, content creation, and project management. I am confident that my skills, experience, and passion for the industry would make me a valuable asset to your team.
Call to Action: I would love the opportunity to discuss my qualifications further and learn more about the Marketing Manager position at XYZ Company. Please let me know if there is a convenient time for us to connect via phone or email. Thank you for considering my application.
Closing: Best regards,
Signature: John Smith

4. Follow Up

After you’ve sent your job inquiry email, don’t forget to follow up with the employer. This shows that you’re truly interested in the position and willing to take initiative. Wait about a week before sending a follow-up email, and keep it short and polite. Here’s an example:

Dear Jane,

I hope this email finds you well. I wanted to follow up on my job inquiry email from last week and see if there have been any updates regarding the Marketing Manager position at XYZ Company. I remain very interested in the position and would be happy to answer any further questions you may have. Thank you for considering my application.

Best regards,

John Smith


Sending a well-crafted job inquiry email can help you stand out from other job applicants and increase your chances of landing an interview. Remember to do your research, find the right contact, and craft a professional and tailored email that showcases your skills and qualifications. Don’t forget to follow up with the employer and remain polite and persistent. Good luck!


What should I include in my job inquiry email?

Your job inquiry email should include an introduction that expresses your interest in the company and position, a brief summary of your skills and qualifications, and a call to action that invites further discussion. Keep it professional and tailored to the company’s needs.

How do I find the right contact to send my job inquiry email to?

You can find the right contact by researching the company’s website or LinkedIn profile, checking their career page for contact information, or using email lookup tools like or VoilaNorbert.

When should I follow up after sending my job inquiry email?

Wait about a week before sending a follow-up email, and keep it short and polite. Express your continued interest in the position and ask if there have been any updates. Remember to remain persistent but polite.

Sarah Thompson is a career development expert with a passion for helping individuals achieve their professional goals. With over a decade of experience in the field, Sarah specializes in providing practical advice and guidance on job search strategies, cover letters, resumes, and interview techniques. She believes in empowering job seekers with the knowledge and tools necessary to navigate the competitive job market successfully.

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