Sample Letters For Withdrawing A Job Application

Applying for a job can be a stressful and challenging process. However, sometimes, after submitting an application, you may have second thoughts about the position or the company. Withdrawing your application can be a difficult decision, but it is important to do so in a professional and polite manner. In this article, we will guide you through the process of withdrawing a job application and provide you with sample letters to help you craft your message.

Why Withdraw a Job Application?

There are several reasons why you may want to withdraw your job application:

You have received another job offer that is more appealing to you.
You have decided that the position or company is not the right fit for you.
You have personal or professional circumstances that prevent you from accepting the job.

How to Withdraw a Job Application

When withdrawing a job application, it is important to do so in a professional and respectful manner. Here are some steps you can take:

Step 1: Review the Job Application

Before withdrawing your job application, review the job posting and your application materials. Make sure you have a clear understanding of the position and the requirements. This will help you to craft a letter that is specific and relevant to the job.

Step 2: Contact the Hiring Manager

The best way to withdraw your job application is to contact the hiring manager directly. This can be done via email or phone. If you choose to call, make sure to introduce yourself and explain that you are calling to withdraw your job application. If you choose to email, make sure to address the hiring manager by name and include a clear subject line.

Step 3: Craft Your Message

When crafting your message, it is important to be concise and polite. Start by thanking the hiring manager for their time and consideration. Then, explain that you have decided to withdraw your job application. You do not need to provide a detailed explanation for your decision, but you can if you choose to. Finally, express your appreciation for the opportunity and your interest in the company.

Step 4: Follow Up

After you have withdrawn your job application, it is a good idea to follow up with the hiring manager to confirm that they have received your message. This can be done via email or phone. If you choose to email, make sure to keep your message brief and to the point.

Sample Letters for Withdrawing a Job Application

Below are two sample letters that you can use as a guide when withdrawing your job application.

Sample Letter 1: Email

Subject: Withdrawing Job Application – [Your Name]

Dear [Hiring Manager’s Name],

Thank you for considering my application for the [Position] at [Company Name]. I appreciate the time and effort that you and your team have put into reviewing my qualifications.

After careful consideration, I have decided to withdraw my application for the position. While I was impressed with the company and the opportunity, I have decided to pursue a different path.

Thank you again for your time and consideration. I wish you and the team at [Company Name] all the best in your search for the right candidate.

Sincerely,

[Your Name]

Sample Letter 2: Phone Call

Dear [Hiring Manager’s Name],

I wanted to follow up with you regarding my application for the [Position] at [Company Name]. After careful consideration, I have decided to withdraw my application for the position.

I appreciate the time and effort that you and your team have put into reviewing my qualifications, and I apologize for any inconvenience this may have caused. I wish you and the team at [Company Name] all the best in your search for the right candidate.

Thank you for your time and consideration.

Sincerely,

[Your Name]

FAQs

1. Can I withdraw my job application after an interview?

Yes, you can withdraw your job application at any time, even after an interview. It is better to withdraw your application than to accept a job offer and then resign shortly after starting the job.

2. Do I need to provide a reason for withdrawing my job application?

No, you do not need to provide a reason for withdrawing your job application. However, if you have a specific reason, such as accepting another job offer, it is polite to mention it in your message.

3. How soon should I withdraw my job application?

You should withdraw your job application as soon as possible after you have made the decision to do so. This will give the hiring manager time to consider other candidates for the position.

4. Can I reapply for the same position in the future?

Yes, you can reapply for the same position in the future if it becomes available again. However, make sure to review your previous application and make any necessary updates or changes before submitting a new application.

5. Should I follow up with the hiring manager after withdrawing my job application?

Yes, it is a good idea to follow up with the hiring manager after withdrawing your job application to confirm that they have received your message. This will also give you the opportunity to thank them again for their time and consideration.